Fields. Does the use of Relationships automatically put the data in the OLAP category? When using a Pivot Table you may discover the Excel calculated field greyed out. Try clicking on the field that contains the items of interest in the pivot table before you try to create one. I am aware that this can be done by clicking on the Fields, Items & Sets drop-down menu under the PivotTable Tools - Analyze Tab, However, this doesn't work and all I can see is that the Calculated Field option is greyed out. One of the main reasons for this is that the underlying data is from an OLAP source. Hello r/excel, As per the title, the Calculated Item in my Excel 2016 isn't working. With a field selected a pivot table, If I go to the 'Options' tab, and then select 'Fields, Items, Sets', 'Calculated Field' is grayed out. After I ungroup Date field, inserted the Calculated item to run ='Cash in'-'Cash out', the Date field was unable to group automatically by Month, Year or Quarters now. Let’s see how to add a Pivot Table Calculated Field in an existing Pivot Table. When a filter is applied to a Pivot Table, you may see rows or columns disappear. In the example shown, a filter has been applied to exclude the East region. The source data contains three fields: Date, Region, and Sales. Thank you in advance. unsolved. I am unable to delete calculated fields OR calculated items in a pivot table. Note the field list does not include the calculated item. Strategy: Your problem is that the items made in Cocoa Beach are in the list twice, once as ABC and once as Cocoa Beach. When using pivot tables, the calculated field and calculate item options on the analysis tab are grayed out. The pivot table displays the correct regional totals, including the new region "Southeast". Suppose you have a Pivot Table as shown below and you want to calculate the profit margin for each retailer: Here are the steps to add a Pivot Table Calculated Field: Select any cell in the Pivot Table. Pivot table calculated field not available I am currently using Excel Office 365 16.0. Question – I’ve created a pivot table using the Relationships option, and this causes the Calculated Field option to be grayed out. Instead of showing 127 items sold, the pivot table reports that the total is 158. Every time I create a Pivot out of some data I cannot use the Option of Insert calculated fields. If so, is there another option … The calculated column would look like this "Profit Margin = (Revenue-Expense)/Revenue". Is this correct? However if I sent the same Excel to somebody and they create a Pivot out of the same data and then they send it back to me then I can use the calculated field on the PIVot that this other person created but not at the Pivots I created. The calculated item was created by selecting "Insert Calculated Item" in the "Fields, Items, and Sets" menu on the ribbon: Workbook has no macros, is not protected in anyway. I am trying to insert a calculated item on my pivot table that calculates the Profit margin. This is because pivot tables, by default, display only items that contain data. Add a new item. Adding a Calculated Field to the Pivot Table. I have two columns Revenue and Expense and would like to add a third column "Profit Margin". Mynda – nice tutorial, thanks. The total changes from 127 to 158! I think I … Can't create a Calculated Item from a PivotTable, greyed out. Can anyone advise how I can get a profit percentage column to be inserted in the pivot table? Those days, I tested with your Excel file and created a new Pivot table to insert the Calculated item. It looks like the thing to do would be to create calculated measures and make those part of the cube. I can reproduce your issue when I grouped the Date column. The DELETE button is simply greyed out; when selecting the calculated field or item. However, when I view the resulting pivot table, the total is now wrong. 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